Privacy Policy
This Privacy Policy governs the processing of your personal data on the website https://koenvanhavere.com/ (including any domain names redirecting thereto, hereinafter: “Website”) of Kovalent BV (hereinafter: “Kovalent”, “we”, “us”, “our”), your communication with us via e-mail, telephone and social media (hereinafter: “Social Media Channels”; e.g., LinkedIn, Facebook, Instagram), and the provision of our recruitment, coaching, and training services.
NOTE 1: If you want general information on how we process your personal data through cookies, social media plug-ins, and tracking pixels, please refer to our Cookie Policy: https://koenvanhavere.com/cookie-policy/.
1. General
| PROVISION | EXPLANATION |
| 1.1. Kovalent, a corporation organized and operating under the laws of Belgium (BV), processes your personal data. The registered office is located at Katelijnestraat 8, 2860 Sint-Katelijne-Waver, Belgium, with VAT Number BE 1004.808.548. You can reach us via email at koen.vanhavere@kovalent.be. | This entity, as detailed in this Privacy Policy, is responsible for the processing of your personal data. |
| 1.2. Any notion starting with a capital shall be defined by explicit reference in this Privacy Policy. Where possible given the context, singular words shall be interpreted as also including the plural and vice versa. | To make sure we have the same understanding of what is written here, it is important that certain notions are interpreted in the same way by you and by us. |
| 1.3. Where reference is made to certain laws or regulations, such reference shall also include any change, replacement or annulment of said laws or regulations, including any related executive decisions. | Laws tend to change from time to time, and we want to make sure that this Privacy Policy remains in line with any such changes. |
| 1.4. Kovalent reserves the right to modify, change or amend this Privacy Policy at its own discretion and from time to time. Such modification, change or amendment shall be communicated via the Website. If you do not accept the modifications, changes or amendments, you are to inform us by sending an e-mail to koen.vanhavere@kovalent.be. If we do not receive such an e-mail from you within three (3) business days after the changes to the Privacy Policy have been announced in a visible manner on our Website, you will be deemed to have unambiguously accepted all such changes. | As any company, changes in laws, market circumstances, interests etc. may require us to change our Privacy Policy from time to time in order to ensure that our Privacy Policy remains accurate. If this happens, you are kindly asked to take note of the changes and to agree with them if you find them acceptable. |
2. TYPES OF PERSONAL DATA WE PROCESS
| PROVISION | EXPLANATION |
2.1. Whenever you use our Website and Social Media Channels, we may collect:
• Technical information associated with the device you use, such as your IP address, browser type, geographical location and operating system;
• Information concerning your browsing behavior, such as how long you visit, what links you click on, what pages you visit and how many times you visit a page. | Here we explain which types of personal data we collect in any case whenever you visit our Website and Social Media Channels. |
2.2. When you fill out a contact form, reach out via e-mail, telephone, or Social Media Channels, or engage our coaching and recruitment services, we collect:
• Basic identity and contact information (such as your name, e-mail address, phone number, job title, company name);
• Professional profile data (such as career background, CV details, coaching goals, qualifications, and feedback);
• The content of your communication and technical metadata (date, time, communication channel);
• Your preferences regarding receiving communications, newsletters, promotions, and updates;
• Publicly available information from your profile on professional Social Media Channels (e.g., LinkedIn);
• Any other personal data you choose to provide to us. | Here we explain which types of personal data we collect when you actively interact with us for coaching, recruitment, or general inquiries. |
3. PURPOSES FOR WHICH KOVALENT USES YOUR PERSONAL DATA
| PROVISION | EXPLANATION |
| 3.1. Kovalent processes your personal data in order to execute the contract (e.g., recruitment, coaching, training) between you and Kovalent. | This provision is self-explanatory. |
| 3.2. Kovalent processes your personal data to perform statistical analyses so that we may improve our Website, products and services or develop new products and services. | This provision is self-explanatory. |
| 3.3. Kovalent processes your personal data to provide you in a personalized and efficient way with the information, products and services you request via the Website, e-mail, telephone and Social Media Channels. | This provision is self-explanatory. |
3.4. Kovalent processes your personal data to comply with legal obligations or to comply with any reasonable request from competent law enforcement agents or representatives, judicial authorities, governmental agencies or bodies, including competent data protection authorities.
Your personal data may be transferred upon Kovalent’s own initiative to the police or the judicial authorities as evidence or if there are justified suspicions of an unlawful act or crime committed by you through your registration with or use of the Website, our Social Media Channels or other communication with us. | From time to time we may be legally required to transfer your personal data to governmental authorities. |
3.5. Kovalent processes your personal data for marketing purposes, i.e. to provide you with targeted communications, promotions, offerings, newsletters and other advertisements regarding Kovalent services.
Kovalent will only send you marketing communications via e-mail or other electronic channels if you have explicitly consented to receiving them, or where allowed by law for pre-existing customer relationships. | We want to use your personal data for marketing purposes. This means we use your preferences and interests to make our materials relevant to you. We seek your prior approval before sending electronic marketing unless you are an existing client. |
| 3.6. Kovalent may process your personal data for informing any third party in the context of a possible merger with, acquisition from/by or demerger by that third party, even if that third party is located outside the EU. | This provision is self-explanatory. |
| 3.7. Kovalent may process your personal data for the preservation of the legitimate interests of Kovalent, its partners or a third party if and when your registration with, or use of, the Website can be considered (a) a violation of any applicable terms of use or intellectual property rights, (b) a threat to the security or integrity of the Website, (c) a danger to the Website or underlying systems due to malicious code, or (d) in any way hateful, obscene, discriminating, slanderous, or illegal. | Here we reserve the right to process your personal data if you use our Website in any way that may harm Kovalent, someone else, or is illegal. |
4. LEGAL BASIS FOR PROCESSING YOUR PERSONAL DATA
| PROVISION | EXPLANATION |
| 4.1. The processing of your personal data for the purpose outlined in clause 3.1 is necessary for executing the agreement between you and Kovalent or at least necessary for the steps to be taken prior to entering into a contract with you. | When you request information or enter an agreement with regard to our recruitment or coaching services, we need to process your personal data to fulfill that contract or request. |
| 4.2. The processing of your personal data for the purposes outlined in clause 3.4 is necessary to allow Kovalent to comply with its legal obligations. | Sometimes the law obliges us to process your personal data. |
4.3. The processing of your personal data for the purposes outlined in clause 3.2, 3.3, 3.6 and 3.7 is necessary for the purpose of the legitimate interests of Kovalent which are:
• Continuous improvements to Kovalent’s Website, Social Media Channels, coaching and recruitment services to ensure you have the best experience possible;
• Keeping our Website, channels, and services safe from misuse and illegal activity;
• Safeguarding our commercial and business interests in light of market conditions;
• Commercial promotion and management of our services. | We may process your personal data for our own legitimate interests, which are mainly concerned with successfully conducting and protecting our business. |
| 4.4. For processing your personal data for marketing purposes as outlined in clause 3.5, Kovalent asks for your consent where required by law. | By consenting to our processing of your personal data for marketing communications, you agree that we are allowed to process your data for this purpose under the conditions outlined in this Privacy Policy. |
5. RECIPIENTS AND TRANSFERS
| PROVISION | EXPLANATION |
| 5.1. In principle, Kovalent does not send your personal data in an identifiable manner to any third party without your explicit permission to do so, unless required by law. If you use our Social Media Channels, your personal data is also processed by the social media providers in accordance with their respective policies. | We do not share your personal data with third parties unless you consent, it is legally required, or data has been anonymized. Social platforms process your data according to their own rules. |
| 5.2. Kovalent relies on third party processors (e.g., website hosting, CRM, cloud storage, IT providers) to provide the Website and deliver services. These processors are only permitted to process personal data upon explicit written instruction from Kovalent and are bound to strict data protection terms. | We rely on trusted service providers to manage digital systems and deliver services under contractual confidentiality and security commitments. |
| 5.3. When personal data is transferred to or processed by third parties located outside the European Economic Area (EEA), Kovalent ensures adequate safeguards are implemented in compliance with Chapter V of the GDPR (such as adequacy decisions, the EU-U.S. Data Privacy Framework, or Standard Contractual Clauses). | We ensure appropriate safeguards exist whenever data is processed outside the EEA to maintain European data protection standards. |
6. QUALITY ASSURANCES
| PROVISION | EXPLANATION |
| 6.1. Kovalent does its utmost to process only those personal data which are necessary to achieve the purposes listed under the purpose for processing. | We adhere to data minimization and will not process more personal data than needed for the stated purposes. |
| 6.2. Your personal data are only processed for as long as needed to achieve the purposes described above or up until such time where you withdraw your consent for processing them, unless statutory retention obligations (e.g., accounting/fiscal laws) or overriding legitimate interests require extended storage. Kovalent will securely delete or de-identify your data once retention periods expire. | Here we explain how long we keep your personal data and our commitment to deleting or anonymizing it when no longer needed. |
| 6.3. Kovalent takes appropriate technical and organizational measures to keep your personal data safe from unauthorized access, theft, accidental loss, tampering or destruction. Access by personnel and processors is on a need-to-know basis and subject to strict confidentiality obligations. | We are committed to keeping your personal data safe through appropriate physical and digital security controls. |
7. YOUR RIGHTS
| PROVISION | EXPLANATION |
| 7.1. You have the right to request access to all personal data processed by Kovalent pertaining to you. Kovalent reserves the right to charge an administrative fee for manifestly unfounded or excessive requests. | You have the right to know what personal data we hold about you and obtain a copy. |
| 7.2. You have the right to ask that any inaccurate personal data pertaining to you are corrected free of charge. | You can request that incorrect or incomplete data be corrected. |
| 7.3. You have the right to withdraw your earlier given consent for processing your personal data at any time. | You may retract consent where consent serves as the legal basis. |
| 7.4. You have the right to request that personal data pertaining to you be deleted or restricted under the conditions set out in Articles 17 and 18 of the GDPR, subject to legal retention obligations or overriding legitimate interests. | You can ask us to erase your data or limit its processing when permitted by law. |
| 7.5. You have the right to oppose the processing of personal data on grounds relating to your particular situation, or to object to direct marketing processing at any time. | You can object to processing based on legitimate interest or for direct marketing. |
| 7.6. You have the right to receive from us in a structured, commonly used and machine-readable format all personal data you have provided to us based on consent or contract. | You have the right to data portability. |
7.7. To submit a request to exercise any of these rights, send an e-mail to koen.vanhavere@kovalent.be. The request should clearly specify the right you wish to exercise. In case of reasonable doubt concerning your identity, Kovalent may ask for additional information necessary to confirm it (such as a proof of identity with non-essential details—such as the photo and national register number—redacted). Kovalent will acknowledge receipt and respond within thirty (30) days. | This explains how to reach out to exercise your rights and how to lodge a formal complaint with the supervisory authority if needed. |
To manage the cookies and similar technologies used (tracking pixels, web beacons, etc.) and related consents, we use the consent tool “Real Cookie Banner”. Details on how “Real Cookie Banner” works can be found at https://devowl.io/rcb/data-processing/.
The legal basis for the processing of personal data in this context are Art. 6 (1) (c) GDPR and Art. 6 (1) (f) GDPR. Our legitimate interest is the management of the cookies and similar technologies used and the related consents.
The provision of personal data is neither contractually required nor necessary for the conclusion of a contract. You are not obliged to provide the personal data. If you do not provide the personal data, we will not be able to manage your consents.
The provision of personal data is neither contractually required nor necessary for the conclusion of a contract. You are not obliged to provide the personal data. If you do not provide the personal data, we will not be able to manage your consents.